The state of Oklahoma provides a very basic level of business information at no cost through the website of the Secretary of State. Below we’ll walk through the steps for finding this information, and show you some additional resources you might not know about.
There are any number of reasons you might need this information. It’s absolutely critical when performing due diligence and for Know Your Client (KYC) purposes. If you’re only performing these kinds of searches occasionally, and if you only need basic information, Oklahoma’s search portal allows you to find it fairly quickly and easily. If you’re searching records like these in high numbers, there are some tools you’ll want to know about, but we’ll come back to that in just a moment.
You can find the Corporate Entities search page here. The landing page looks like this:
As you can see, there are no search filters offered whatsoever. I clicked on ‘Advanced Search’, in hopes that there might be some way to limit the results. Alas, the choices here are few:
The ‘Advanced Search’ only offers the option to search for different kinds of entities, or different terms, rather than filtering your results. For example, instead of searching for a business name, you could search by the name of the Registered Agent, or another person listed as an officer of the company. With no way to further limit the matches, we can perform a name search for active companies only.
The search is relatively slow, taking a few seconds before the site displays the results. When they come up, they’re presented 15 at a time, to a maximum of 500. The results table looks like this:
The results aren’t listed alphabetically (which would be typical). They’re also not listed in numerical order by Filing Number (which would be strange but at least would be logical). The results, in fact, aren’t sorted in any discernible order at all. In fact, if you perform the same search numerous times, you’ll occasionally see the results displayed in a different order.
On the results page, you’ll see each company’s name (along with the type of name it is – Legal or a Tradename – and the status of the name – active, withdrawn, etc.), and the type of entity (the legal structure of the company). The results page also displays the Filing Number, and the name of the Registered Agent.
Clicking on the Filing Number for any of the records will bring you to the Entity Summary page for that business. Those pages look like this:
There are only three pieces of information here that aren’t visible on the results page: the jurisdiction of the business (where it is based), the formation date, and the address of the Registered Agent.
The buttons at the bottom of the screen are of little help. The ‘View Entity Detail’ button doesn’t, in fact, display any details. Instead, it takes you to a page where you can begin the account creation process to order any additional information you want, for a fee.
Need More Information, More Quickly?
Oklahoma only offers very minimal information at no cost, and their search interface makes it difficult to filter search results. If you need to search for hundreds – or even thousands – of these records each month, this would quickly consume a lot of time. Furthermore, Secretary of State data is different from one state to another, so combining and integrating data from multiple states is complex.
Cobalt Intelligence gives you the ability to quickly access Secretary of State business data from Oklahoma and all other states via API. If you’re looking for a solution that your engineering team can implement, try it here and let us show you how we can help. If you’re technically minded, watch this short video to see the more advanced features in action.